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Basic knowledge of rental offices
What is a Rental Office?
A rental office is a service that allows businesses and sole proprietors to use office space flexibly and efficiently.
It is a service where you can rent a private space within an office floor for a limited period and with a limited number of people. Unlike a regular leased office, furniture such as desks and chairs and office equipment are provided or available as options, which helps reduce initial investment and the hassle of setting up an office, enabling smooth start of actual operations.
Many offices also offer staffed reception services, including sorting and forwarding mail and answering phone calls. Such offices often allow you to request light tasks like data aggregation and invoice mailing on an hourly basis.
Additionally, rental offices near large exhibitions may offer paid bilingual staff services to help with exhibition tasks.
Being able to flexibly choose from multiple options according to your own business needs is one of the great advantages of rental offices.
Reasons Why Rental Offices are Chosen
The main reasons why rental offices are chosen include the following points.
Cost Reduction
There is no initial cost such as security deposits or interior construction costs as in leasing an office, allowing cash to be used for core business operations. Additionally, many facilities include utilities in the rental fee.
Location Advantage
Rental offices are often located in areas with high business value and can be established at affordable prices.
Rapid Setup
Since furniture and equipment necessary for the office are already installed and the environment is ready for immediate use, offices can be opened in a short period.
Flexibility
Rental offices can be contracted for the number of seats needed and for the required period, making it easy to respond to both expansion and contraction of business scale.
Comprehensive Facilities
You can use shared facilities such as meeting rooms and lounges, and the environment is comparable to your own office.
Corporate Registration Possible
In many cases, corporate registration and address usage are possible.
On the other hand, there are disadvantages such as difficulty in reflecting your own company culture and brand in the office design, and the possibility that rental offices may become more costly in the long term compared to leased offices.
Rental offices are utilized in various business scenes such as during start-ups, project launches, and business expansion phases, and with the recent diversification of work styles, their demand is on the rise.
Types of Rental Offices
Rental offices offer a variety of options, and they can be categorized based on their service content as follows.
Share Office
- An open workspace shared by multiple companies or individuals
- Services such as meeting room and equipment rental, mail receipt, etc.
- Plans available on a usage-based and fixed-rate basis
Rental Office (Private Room Type)
- Provides a private room space
- Excellent privacy and security
- Various sizes of private rooms available
Virtual Office
- A virtual office that only provides an address
- Offers corporate registration and mail receipt services
- No actual workspace is provided
Coworking Space
- Provides a shared workspace
- Emphasizes interaction and information sharing among users
- Many have attached cafes
Service Office
- Provides a private room space along with services such as reception and secretarial services
Incubation Office
- An open workspace shared by multiple companies or individuals
These types are selected based on factors such as company size, industry, required security level, budget, etc.
In recent years, the market has expanded with rental offices being further segmented to meet market growth, such as budget brands, residential proximity brands, and high-end lounge-focused brands, expanding the options for rental offices for users. Use 'JUST FIT OFFICE', a rental office search site with over 5,000 listings, to find a rental office that suits you.
Find the best office for you
JUST FIT OFFICE is an office search service that lists share offices, rental offices, coworking spaces, and virtual offices nationwide in Japan. It displays real-time vacancies and rental fees for various offices, and allows you to filter by area, number of tenants, and workspace type, so you can quickly find the office you want.
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